The basis of effective data protection is comprehensive information about the collection, processing and use of your data (“data processing”). Therefore, we would like to inform you:
when or during which actions we process data;
what data we process and for what reasons;
who receives data;
what rights you have because of data processing by us.
You can access, print or download this data protection declaration permanently and at any time at the address www.getworkflex.com.
1. Contact information
The person responsible for data processing within the framework of this website within the meaning of the General Data Protection Regulation (GDPR) is:
Name: WorkFlex International B.V.
Address: Legmeerstraat 60-2, 1058 NG Amsterdam
Legal representative: Pieter Manden
Contact details: firstname.lastname@example.org
2. General information on data processing
2.1. Scope of the processing of personal data
The provision of the website requires the processing of various information. In addition, the extent of data processing depends on your use of the functionalities of the website, for example if you communicate with us via the contact form or consent to the processing of data.
You are not obliged to provide us with personal data. However, insofar as the provision of this data is technically mandatory for accessing our site, a refusal will result in you not being able to enter and use our website.
As a visitor to our websites, you are not subject to automated decision-making within the meaning of Art. 22 GDPR.
2.2 Legal basis for the processing of personal data
The legal bases for the processing of personal data are presented below.
Fulfilment of contract or implementation of pre-contractual measures (Art. 6 para. 1 b) GDPR)
Processing is only carried out to the extent necessary for the exercise and fulfilment of the rights and obligations arising from the contract. Unless expressly stated otherwise, data processing by us will only take place to this extent.
Legitimate interest (Art. 6 para. 1 f) GDPR)
Processing takes place insofar as we have a legitimate interest and no conflicting overriding interests of the data subject are apparent. The specific interest is explained in this data protection declaration as part of the processing description.
Consent (Art. 6 para. 1 a) GDPR)
Processing takes place if you have expressly consented to the type and scope of data processing. You can revoke your consent at any time with effect for the future. However, the processing that has taken place up to this point will not be affected by this.
Legal obligation (Art. 6 para. 1 c) GDPR)
Processing takes place insofar as this is necessary for the fulfilment of German or European legal obligations.
2.3. Data deletion and storage period
We delete your personal data as soon as the legal basis for its processing ceases to apply. In some cases, however, legal bases can also exist in parallel or a new legal basis can take effect when a legal basis ceases to exist, such as the obligation to store certain data in order to comply with a statutory retention obligation.
2.4. Data collected during online meeting
The online event enables an attendee to participate through a personal device’s microphone and/or camera.
The election of an attendee to use a microphone and/or camera constitutes a release and waiver of rights in the capture of the attendee’s image, likeness, and/or voice for the solely internal use by WorkFlex International B.V.
The meeting will be audio and video recorded. When attending a meeting you agree on the collection and on the processing of your personal data of the audio and video recordings and/or web streaming.
The Data of the meeting will be used exclusively for the purpose of WorkFlex International B.V. internal training. If you do not agree with your image or voice being recorded and published, please use the possibility to opt out by contacting the organizer. In this case, and depending on available resources, the organizer will not record the meeting you are participating in.
3. Data processing for provision of the website
In order for us to be able to show you the website, it is necessary to process certain information. This already takes place when you call up our website. In addition, we offer various functionalities on our website that make further data processing necessary.
3.1. Log files
When you call up our website, your browser sends various information, so-called server log files, to our server. We need these to establish and maintain the connection. Among the data is your IP address, which we treat as personal data.
This data is not merged with other data about you. The storage of log files including your IP address serves the legitimate interest of providing our website and preventing its misuse. Stored log files are deleted after 30 days at the latest, unless longer storage is necessary, for example, to prevent or clarify an attack on our website.
The use of technically necessary cookies and the associated data processing is based on our legitimate interest in providing our website. Technically necessary cookies are usually deleted automatically when you close your browser (session cookies), in other cases only after some time (persistent cookies). The storage period of persistent cookies is determined by the provider and can be viewed by you in your browser, for example.
4.1. Technical cookies
Technical cookies are used to enable additional functionalities or a more comfortable use of the website, e.g. by saving your country or language settings. Technical cookies are usually deleted automatically when you close your browser (session cookies), but in other cases they are only deleted after a longer period of time (persistent cookies). The storage period can be viewed in your browser.
4.2. Cookies for usage analysis
Analysis and tracking cookies are used to record and evaluate your usage behaviour when using our services or visiting our website. In doing so, we learn, for example, how often certain functionalities are used or content is read or whether you came to us via an advertisement placed by us. We use this data to further improve the usability of this website and the attractiveness of the services.
The legal basis for data processing is your cookie consent, Art. 6 para. 1 a) GDPR. You can prevent the storage of cookies. In addition to the option of preventing them in the settings of your browser software, the individual cookies usually offer their own option to block or deactivate them. This is then shown below in each case.
4.2.1. Google (Universal) Analytics
This website uses Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google collects information about your use of this website (including your IP address) in the USA via a cookie and stores the information. However, we only use Google Analytics with an anonymisation function, whereby the IP address is shortened before transmission by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to Google in the USA and only shortened there. Google analyses the information collected and sends us reports on the usage activities on our website. and provides further services to us for this purpose. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
In addition to blocking all cookies through your browser, you can prevent Google from processing your data by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de
5. Possibility of objection and removal
Insofar as the data processing is based on your consent or our legitimate interest, you have the right to object to the processing at any time or to revoke the consent you have given. Your objection or revocation only has effect for the future. If the analysis cookies used offer their own technical options for deactivation, this is shown there in each case. To exercise your right of objection or revocation, you can contact email@example.com at any time. If you object to processing on the basis of our legitimate interest, we may nevertheless continue processing if we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms.
5.1. Data subjects’ rights
If personal data relating to you is processed, you are a data subject within the meaning of Art. 4 (1) GDPR. As a data subject, you are entitled to the following rights with regard to your personal data. To exercise these rights, you can contact us using the contact details provided above.
Right to information according to Art. 15 GDPR
You have a right of access to your personal data processed by us. This includes the mandatory information set out in Art. 15 GDPR.
Right of rectification according to Art. 16 GDPR
You have the right to request the immediate correction of incorrect personal data and the completion of incorrect personal data.
Right to deletion according to Art. 17 GDPR
You have the right to request the erasure of your personal data if one of the reasons listed in Art. 17 of the GDPR applies, in particular if there is no longer a legal basis for the processing.
Right to restriction of processing according to Art. 18 GDPR
You have the right to request the restriction of the processing of your personal data if one of the reasons listed in Art. 18 of the GDPR applies, in particular at your request instead of deletion of the data.
Right to data portability according to Art. 20 GDPR
In accordance with the provisions of Article 20 of the GDPR, you have the right to request the personal data concerning you that you have provided to us in a structured, common and machine-readable format and to transfer this data to another controller without hindrance from the controller to whom the personal data was provided.
Right to complain to the competent supervisory authority, Art. 77 GDPR
You have the right to lodge a complaint with the supervisory authority responsible for you in accordance with Art. 77 GDPR.
6. Recipients of data
The processing of your personal data within the framework of the website is also carried out in part by order processors, in particular the hosting of the website and the use of analysis tools. These are involved exclusively on the basis of a commissioning agreement in accordance with Art. 28 (3) GDPR.
6.1. Data transfer to third countries
The personal data we collect from you through the website will not generally be transferred to third countries outside the European Economic Area.
Should a transfer to a third country occur in individual cases, we use the current standard data protection clauses (SCC) of the EU Commission to secure the transfer.
Status: January 2022