Workation & business travel COMPLIANCE
Empower your team to work remotely and travel without compliance risks
You'll be surprised how easy the process of managing compliance can be with our software
from 50+ reviews
200+ companies trust WorkFlex to handle workation and business travel compliance
PLATFORM
Discover our all-in-one intuitive software
WorkFlex supports employers with automated compliance risk assessments and implementation of relevant risk mitigation measures, including A1 certificates, CoC, PWD, insurance, and more.
Workations
Private trips up to 183 days per year
Now your employees can travel to their dream destination or visit their family abroad while working remotely.
Business travel
Trips for business purposes
Expand your business globally and ensure full compliance whenever your employees go on work-related trips.
Benefits
Workations and business travel – minus the compliance headaches
Failing to comply with local laws while traveling or working abroad can result in extra fees, taxes, and admin burden. Luckily, with WorkFlex, you don't have to worry about any of that.
Avoid compliance risks
We’ve got you covered for all the key tax and legal compliance risks. And if any risks do come up, we take full responsibility.
Save money
No need to hire expensive tax lawyers or HR admins to manage each trip request. Plus, we help you avoid potential fines, interest, and penalties.
Save time
Lighten your HR department’s workload by automating work-from-abroad management. This way, your team can have more time to focus on other important tasks.
Compliance
Say goodbye to these
compliance risks
All the risks associated with workations and business travel?
We’ve got them covered.
Permanent establishment
What is the risk? The traveler-employee constitutes a Permanent Establishment in the destination country. As a result, you’d have to register the company locally, attribute profits to the local business (branch) and file corporate tax.
What does WorkFlex do? We help you avoid triggering corporate tax liability in the destination country.
Here’s what could happen if you don’t prevent this:
Employment tax
What is the risk? Obligation to set up payroll in the destination country. This implies that you have become an employer there and have to pay employment tax (generally consisting of wage tax and social security contributions).
What does WorkFlex do? We help you avoid triggering the obligation to set up payroll in the destination country.
Here’s what could happen if you don’t prevent this:
Social security
What is the risk? The traveler-employee becomes socially insured in the destination country and/or drops out of the coverage of the home country's social security, both of which are not desirable.
What does WorkFlex do? We ensure that your employees remain covered by their home country's social security scheme.
Here’s what could happen if you don’t prevent this:
Insurance
What is the risk? The traveler-employee having an occupational accident while abroad, and the employer being responsible for it.
What does WorkFlex do? We offer comprehensive travel insurance to remove the employer and employee risk of covering medical expenses in case of a medical emergency abroad.
Here’s what could happen if you don’t prevent this:
Labour law
What is the risk? Local labour law becomes applicable to the traveller’s employment. This could result in significant additional financial obligations or in-kind entitlements to the employee, such as holiday pay (depending on the specific laws in the destination country).
What does WorkFlex do? We help you avoid the risk of local labour laws becoming applicable to your employees on their trips abroad.
Here’s what could happen if you don’t prevent this:
Work entitlement
What is the risk? The traveler-employee has no right to work in the destination country, creating an illegal labour situation which is generally very heavily penalised.
What does WorkFlex do? We make sure that your employees have the right to work in the destination country.
Here’s what could happen if you don’t prevent this:
Posted workers directive (PWD)
What is the risk? Employees that go on a business trip to another EU country to perform some work need to be registered within the destination country's local authorities to avoid legal penalties, fines, and potential legal disputes.
What does WorkFlex do? We ensure that the employee is properly registered before starting the posting of the worker.
Here’s what could happen if you don’t prevent this:
Data protection
What is the risk? Unauthorized access, breaches, theft or damage of data during your employee's trip abroad, as well as ensuring coverage by and compliance with adequate data privacy laws similar to GDPR in the destination country.
What does WorkFlex do? We assess GDPR applicability, review adequacy decisions and destination country laws. We conduct transfer impact assessments and offer employee instructions for GDPR compliance.
Here’s what could happen if you don’t prevent this:
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WorkFlex In Numbers
We’ll let the numbers speak for themselves
Clients
Trip requests
handled compliantly
Hours saved by HR
Saved in tax lawyers’ fees
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WorkFlex makes workations and business travel…
Simple
We simplify the process of managing workations & business travel by taking care of everything – from risk assessment to handling all documentation for each work-from-abroad request.
Automated
No more manually managing trip requests or wasting countless HR hours. Let us take care of the process from start to finish with fully automated software.
Compliant
By partnering with international lawyers, we keep the WorkFlex global compliance engine up to date, ensuring your business and team are protected while working from abroad.
FAQs
What types of companies can benefit from using WorkFlex?
WorkFlex is ideal for companies with remote-first and hybrid cultures. We support companies aiming to attract top talent by offering remote work options from abroad, as well as companies with employees traveling frequently for business to expand operations internationally. WorkFlex helps manage these types of travel in a compliant and efficient manner.
What compliance risks do you manage?
WorkFlex manages main compliance risks associated with workations and business travel. Those include permanent establishment, employment tax, social security, labour law, work entitlement, insurance, data protection, and Posted Workers Directive (PWD).
How do no-risk workations & business travel work?
The WorkFlex global compliance engine assesses key risk factors for every trip request and categorises it as either a "no-risk" or a "high-risk".
In the unlikely event that any compliance risks arise during a no-risk trip, you receive:
- Professional support for discussions with local authorities
- Legal liability for incorrect or partially incorrect risk assessments
- Financial liability covering the local corporate tax, employment tax and social security premiums for correct risk assessments
Please note that high-risk cases are not covered under the "no-risk" concept, but employers can still choose to approve them at their own discretion. In these cases, WorkFlex cannot take responsibility.
You can learn more about how no-risk trips work by downloading our whitepaper.
What is your pricing structure?
Pricing is custom and based on your enterprise needs. To learn more, please visit our Pricing page.
How can I get started with WorkFlex?
If you want to get started, you can schedule a free demo. During the demo, you'll have the opportunity to see the software in action and ask any questions you may have.
Connect your HRIS or travel booking tool with WorkFlex in just a few clicks
RESOURCES
Learn from the experts in workation & business travel compliance
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With WorkFlex, compliance is no longer a roadblock to workations
& business travel
Join 200+ companies enabling workations and business travel while staying compliant.