WORKATION & BUSINESS TRAVEL COMPLIANCE Software

Enable your team
to work abroad
without compliance risks

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4.9

from 50+ reviews

Women works remotely from abroad

PLATFORM

Discover our all-in-one compliance software

Get support through automated compliance risk assessments, A1-Certificates, CoC, PWD, insurance, visa and more

Workation compliance

Private trips up to 183 days per year

Now your employees can travel to their dream destination or visit their family abroad while working remotely.

Business travel compliance

Trips for business purposes

Expand your business globally and ensure full compliance whenever your employees go on work-related trips.

Benefits

Workations and business travel – minus the compliance headaches

Failing to comply with local laws while traveling or working abroad
can result in extra fees, taxes, and admin burden.

Avoid compliance risks

We’ve got you covered for all the key tax and legal compliance risks. And if any risks do come up, we take full responsibility.

Save time & money

No need to hire expensive lawyers, visa agencies, or more HR admins. Avoid fines & free up HR time with automated work-from-abroad management!

Improve employer branding

Enhance your brand's image, attract top talent, and stand out in the job market - all while being 100% compliant.

Idealo

"WorkFlex has helped us tremendously in reducing administrative costs and also administrative work. All the paperwork is done in one tool, so we don't have to manually type contracts."

WorkFlex checked 100,000+
work abroad requests for
compliance risks across 200+ clients

Compliance

Say goodbye to these
compliance risks

All the risks associated with workations and business travel?
We’ve got you covered.

Permanent establishment

What is the risk? The traveler-employee constitutes a Permanent Establishment in the destination country. As a result, you’d have to register the company locally, attribute profits to the local business (branch) and file corporate tax.

What does WorkFlex do? We help you avoid triggering corporate tax liability in the destination country.

Here’s what could happen if you don’t prevent this:

Corporate tax at 20% to 35% over attributable profit
Administrative obligations exceeding € 50,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of corporate tax
Employer brand damage and other non-financial damage

Employment tax

What is the risk? Obligation to set up payroll in the destination country. This implies that you have become an employer there and have to pay employment tax (generally consisting of wage tax and social security contributions).

What does WorkFlex do? We help you avoid triggering the obligation to set up payroll in the destination country.

Here’s what could happen if you don’t prevent this:

Employment tax up to 60% or even 150% (grossed up)
Administrative obligations exceeding € 5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of employment tax
Employer brand damage and other non-financial damage

Social security

What is the risk? The traveler-employee becomes socially insured in the destination country and/or drops out of the coverage of the home country's social security, both of which are not desirable.

What does WorkFlex do? We ensure that your employees remain covered by their home country's social security scheme.

Here’s what could happen if you don’t prevent this:

Contributions of €5,000 to €15,000 per year
Administrative obligations exceeding €5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of social security contributions
Employer brand damage and other non-financial damage

Insurance

What is the risk? The traveler-employee having an occupational accident while abroad, and the employer being responsible for it.

What does WorkFlex do? We offer comprehensive travel insurance to remove the employer and employee risk of covering medical expenses in case of a medical emergency abroad.

Here’s what could happen if you don’t prevent this:

Employer required to cover the medical expenses
Employee receiving medical services of lower quality than accustomed to
Employer brand damage and other non-financial damage

Labour law

What is the risk? Local labour law becomes applicable to the traveller’s employment. This could result in significant additional financial obligations or in-kind entitlements to the employee, such as holiday pay (depending on the specific laws in the destination country).

What does WorkFlex do? We help you avoid the risk of local labour laws becoming applicable to your employees on their trips abroad.

Here’s what could happen if you don’t prevent this:

Penalties up to €5,000
Local entitlements such as termination arrangements
Employer brand damage and other non-financial damage

Work entitlement

What is the risk? The traveler-employee has no right to work in the destination country, creating an illegal labour situation that is generally very heavily penalised.

What does WorkFlex do? We make sure that your employees have the right to work in the destination country through our partner CIBTvisas.

Here’s what could happen if you don’t prevent this:

Penalties exceeding €5,000
Company and/or employee ban of entering the country
Employer brand damage and other non-financial damage

Posted workers directive (PWD)

What is the risk? Employees that go on a business trip to another EU country to perform some work need to be registered within the destination country's local authorities to avoid legal penalties, fines, and potential legal disputes.

What does WorkFlex do? We ensure that the employee is properly registered before starting the posting of the worker.

Here’s what could happen if you don’t prevent this:

Penalties for not registering (timely)
Employer brand damage and other non-financial damage

Data protection

What is the risk? Unauthorized access, breaches, theft or damage of data during your employee's trip abroad, as well as ensuring coverage by and compliance with adequate data privacy laws similar to GDPR in the destination country.

What does WorkFlex do? We assess GDPR applicability, review adequacy decisions and destination country laws. We conduct transfer impact assessments and offer employee instructions for GDPR compliance.

Here’s what could happen if you don’t prevent this:

Penalties exceeding €5,000
Employer brand damage and other non-financial damage

WorkFlex In Numbers

We’ll let the numbers speak for themselves

200+

satisfied clients

100,000+

trip requests
handled compliantly

75,000+

hours saved by HR

€10,000,000+

saved in tax lawyers’ fees

WorkFlex integrations

HRIS

Travel tools

NEW

Single-Sign-On

FAQs

What types of companies can benefit from using WorkFlex?

WorkFlex is ideal for companies aiming to attract top talent by offering remote work options from abroad, as well as companies with employees traveling frequently for business to expand operations internationally. WorkFlex helps manage these types of travel in a compliant and efficient manner.

What compliance risks do you manage?

WorkFlex manages main compliance risks associated with workations and business travel. Those include permanent establishment, employment tax, social security, labour law, work entitlement, insurance, data protection, and Posted Workers Directive (PWD).

How do no-risk workations & business travel work?

The WorkFlex global compliance engine assesses key risk factors for every trip request and categorises it as either a "no-risk" or a "high-risk".

In the unlikely event that any compliance risks arise during a no-risk trip, you receive:

  • Professional support for discussions with local authorities
  • Legal case-by-case advice
  • Financial liability covering the local corporate tax, employment tax and social security premiums for correct risk assessments

Please note that high-risk cases are not covered under the "no-risk" concept, but employers can still choose to approve them at their own discretion. In these cases, WorkFlex cannot take responsibility.

You can learn more about how no-risk trips work by downloading our whitepaper.

What is your pricing structure?

Pricing is custom and based on your enterprise needs. To learn more, please visit our Pricing page.

How can I get started with WorkFlex?

If you want to get started, you can schedule a free demo. During the demo, you'll have the opportunity to see the software in action and ask any questions you may have.

With WorkFlex, compliance is no longer a roadblock to workations
& business travel

Join hundreds of companies enabling workations and business travel while staying compliant.

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