A1 certificates & CoCs
Compliance assessments
Posted worker notifications
Data security
Travel health insurance
Visa
Automate international travel compliance
Let WorkFlex handle A1 certificates, visas, PWDs, tax requirements, and more for your business trips and remote work arrangements worldwide. All-in-one platform.
Over 5,000 HR and Global Mobility Managers trust WorkFlex to streamline global mobility compliance
Solutions
All-in-one platform for cross-border travel compliance management
Evaluate compliance risks, generate relevant documents, and maintain an audit trail -
all with a click of a button
Streamline business trip compliance
Generate trip-specific documents instantly and always stay up-to-date with your employees' travel locations
Manage employee work from anywhere trips
without compliance headaches
You'll be surprised how effortless the process of managing work-from-anywhere compliance can be with our software
Handle assignment compliance for your expats in minutes, not weeks
From assignment pre-assessment to ongoing monitoring, streamline expat assignment management with end-to-end compliance automation
Impact
Why you cannot ignore global mobility compliance risks
Surge in cross-border employee trips
Employees are increasingly working abroad during business trips, work-from-anywhere trips, or assignments
Increased compliance complexity
Authorities are implementing new compliance measures (e.g. PWD enforcement, ETIAS in the EU, ETAs in the UK)
High global uncertainty
With new geopolitical tensions building up between the US, Europe, Russia and Asia, regulations are changing more frequently
Compliance
Say goodbye to these
compliance risks
All the risks associated with business travel, work from anywhere and assignments?
We’ve got you covered
Work entitlement
What is the risk? The traveler-employee has no right to work in the destination country, creating an illegal labour situation that is generally very heavily penalised.
What does WorkFlex do? We make sure that your employees have the right to work in the destination country using WorkFlex Visa services.
Here’s what could happen if you don’t prevent this:
Penalties exceeding €5,000
Company and/or employee ban of entering the country
Employer brand damage and other non-financial damage
Permanent establishment
What is the risk? The traveler-employee constitutes a Permanent Establishment in the destination country. As a result, you’d have to register the company locally, attribute profits to the local business (branch) and file corporate tax.
What does WorkFlex do? We help you avoid triggering corporate tax liability in the destination country.
Here’s what could happen if you don’t prevent this:
Corporate tax at 20% to 35% over attributable profit
Administrative obligations exceeding € 50,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of corporate tax
Employer brand damage and other non-financial damage
Wage tax
What is the risk? Obligation to set up payroll in the destination country. This implies that you have become an employer there and have to pay wage tax.
What does WorkFlex do? We help you avoid triggering the obligation to set up payroll in the destination country.
Here’s what could happen if you don’t prevent this:
Wage tax up to 60% or even 150% (grossed up)
Administrative obligations exceeding € 5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of employment tax
Employer brand damage and other non-financial damage
Social security
What is the risk? The traveler-employee becomes socially insured in the destination country and/or drops out of the coverage of the home country's social security, both of which are not desirable.
What does WorkFlex do? We ensure that your employees remain covered by their home country's social security scheme.
Here’s what could happen if you don’t prevent this:
Contributions of €5,000 to €15,000 per year
Administrative obligations exceeding €5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of social security contributions
Employer brand damage and other non-financial damage
Posted workers directive (PWD)
What is the risk? Employees that go on a business trip to another EU country to perform some work need to be registered within the destination country's local authorities to avoid legal penalties, fines, and potential legal disputes.
What does WorkFlex do? We ensure that the employee is properly registered before starting the posting of the worker.
Here’s what could happen if you don’t prevent this:
Penalties for not registering (timely)
Employer brand damage and other non-financial damage
Labour law
What is the risk? Local labour law becomes applicable to the traveller’s employment. This could result in significant additional financial obligations or in-kind entitlements to the employee, such as holiday pay (depending on the specific laws in the destination country).
What does WorkFlex do? We help you avoid the risk of local labour laws becoming applicable to your employees on their trips abroad.
Here’s what could happen if you don’t prevent this:
Penalties up to €5,000
Local entitlements such as termination arrangements
Employer brand damage and other non-financial damage
Health and safety
What is the risk? Without proper support, traveling employees face health and safety risks abroad. Employers have a duty of care to ensure employee safety and can be liable for costs and damages if this duty is not fulfilled.
What does WorkFlex do? We provide risk assessment, real-time monitoring, emergency support, and country-specific guidance to protect your employees abroad, plus comprehensive travel insurance. This helps employers meet their duty of care obligations.
Here’s what could happen if you don’t prevent this:
Medical expenses and emergency evacuation costs in case of accidents
Out-of-pocket expenses to cover for insurance gaps
Legal liability for failing to meet duty of care obligations
Employer brand damage and other non-financial damage
Data protection
What is the risk? Unauthorized access, breaches, theft or damage of data during your employee's trip abroad, as well as ensuring coverage by and compliance with adequate data privacy laws similar to GDPR in the destination country.
What does WorkFlex do? We assess GDPR applicability, review adequacy decisions and destination country laws. We conduct transfer impact assessments and offer employee instructions for GDPR compliance.
Here’s what could happen if you don’t prevent this:
Penalties exceeding €5,000
Employer brand damage and other non-financial damage
Benefits
Business travel, work from anywhere, and assignments – minus the compliance headaches
WorkFlex helps you comply with international regulations while employees travel and work abroad, avoiding extra fees, taxes, and administrative burdens
Eliminate compliance risks
WorkFlex handles tax and legal risks for employee trips, preventing costly fines like the €300M paid by non-compliant employers. We take full responsibility, keeping your company protected
Cut costs & save time
No need to hire expensive lawyers, visa agencies, or more HR admins. Avoid fines & free up HR time with automated work-from-abroad management
Improve employee experience
Employees enjoy traveling but dislike managing travel documents. Enhance their experience with WorkFlex’s user-friendly, automated platform, eliminating the hassle of repetitive paperwork
CLIENT STORIES
Hundreds of companies use WorkFlex to streamline their global mobility compliance
Krzysztof Lysik
Head of Tax at Scout24
"With WorkFlex, we have the right tool to support our flexible working strategy. Requests for working abroad are automated, and tax and legal compliance is improved."
Carolin Braband
Team Lead People Operations at forto
"The use is incredibly easy. Employees simply sign up. We don't handle A1 certificates ourselves because everything runs through WorkFlex. We also don't issue any other documents. With one click, the process is released and then it just runs smoothly."
Katrin Paetzold
Senior HRBP at AutoScout24
"I found the collaboration with WorkFlex to be excellent. Even in the preparation, I was supported at all times. And all questions were answered in the shortest possible time."
Michael Husi
Team Lead People Operations at idealo
"WorkFlex has helped us tremendously in reducing administrative costs and also administrative work. All the paperwork done in one tool, so we don't have to manually type contracts."
WorkFlex integrates with your HR and travel tech stack
HRIS
Travel tools
Single-Sign-On
Built by a team of 100+ travel compliance and technology experts
With WorkFlex, compliance is no longer a roadblock to business travel, work from anywhere & assignments
Join hundreds of companies managing cross-border work effortlessly
