Case studies

How EGYM scales compliant work-from-abroad with WorkFlex

EGYM introduced a worldwide work-from-abroad policy, supported by WorkFlex. The result: a compliant, trackable program that employees value, supported by automated risk checks, streamlined approvals, and expert guidance.

A woman with dark hair and a white shirt smiling.

Liva Bileskalne

Strategic Project Management

🔎 ABOUT EGYM

A global fitness tech leader with a truly international team

EGYM provides fitness and health facilities with connected equipment and digital products that integrate with third-party solutions. It also offers subscription-based corporate fitness and wellness solutions.

  • 850+ employees
  • 60+ nationalities
We’re an international organization, and our teams frequently ask to work abroad - either to visit family or to travel, so the demand is high.

— Liska Kürten, Talent Acquisition & People Operations Partner, EGYM

🔥 CHALLENGE

Balancing employee flexibility with compliance risks


Before introducing WorkFlex, EGYM didn’t allow employees to work abroad. The demand was there - employees from over 60 nationalities regularly asked to spend time with their families abroad or to combine travel with work - but the risks felt too high:

  • Compliance uncertainty: HR team had limited knowledge about tax, social security, labor law, data security, and permanent establishment risks.
  • Operational concerns: Managing mobility without automation would be complex and resource-intensive.
  • Need for visibility: HR team required a structured way to see who was working abroad and when.
“Global mobility at scale is complex and resource-intensive. We needed a comprehensive, automated solution that keeps us compliant while supporting employee flexibility.”

— Liska Kürten, Talent Acquisition & People Operations Partner, EGYM

🎉 SOLUTION

An automated compliance platform for work from abroad


EGYM launched its work from abroad program together with WorkFlex to ensure compliance from the start.

  • Compliance logic: Automated country-specific risk assessments.
  • Automated workflows: A1/CoC, travel health insurance, data assessment and other document generation plus request/approval processes.
  • System integration: Fits into existing people management processes.
  • Central tracking: Transparency on who is abroad, when, and where.
  • Expert support: Quick, reliable answers on compliance and special cases from the WorkFlex team.

“One of the most valuable features is the risk assessment capability. In a dynamic global landscape, that quick, country-specific view is essential.”
The expert support is incredibly helpful - we consistently get quick feedback on compliance matters and special cases.”

— Liska Kürten, Talent Acquisition & People Operations Partner, EGYM

🎯 BENEFITS

Compliant flexibility, happy employees, and smoother HR work


Since rolling out WorkFlex, EGYM has seen the impact across both employees and HR. The program not only opened up new possibilities for staff but also made life easier for the people team. Here’s what changed:

  • Clear policy: A straightforward worldwide WFAA framework, allowing up to 20 days per year.
  • Positive employee feedback: Team members value being able to visit families abroad or extend trips without taking extra vacation.
  • Efficiency: Automated workflows cut down manual effort for both managers and HR.
  • Confidence in compliance: Built-in risk assessments and expert support help the team make decisions with certainty.
  • Talent attraction: Candidates often ask about WFAA during recruiting, making it a strong differentiator.

“WorkFlex gives us a centralized, automated platform for flexible international work - and the expert support to stay compliant.”

— Liska Kürten, Talent Acquisition & People Operations Partner, EGYM

Final word

For us, WorkFlex is an invaluable investment. It streamlines employee requests for international work, provides fast expert support, and helps us remain compliant - while offering a benefit that candidates value during recruiting.

— Liska Kürten, Talent Acquisition & People Operations Partner, EGYM
A book about non-risk workatons.

Ready to transform your work-from-anywhere program?

See how WorkFlex can help your company offer compliant workations while eliminating administrative burden. Download our comprehensive guide to learn how leading companies like EGYM are managing their employee travel programs.

Download whitepaper
A book about non-risk workatons.

Ready to transform your work-from-anywhere program?

See how WorkFlex can help your company offer compliant workations while eliminating administrative burden. Download our comprehensive guide to learn how leading companies like EGYM are managing their employee travel programs.

Download whitepaper
A book about non-risk workatons.

Ready to transform your work-from-anywhere program?

See how WorkFlex can help your company offer compliant workations while eliminating administrative burden. Download our comprehensive guide to learn how leading companies like EGYM are managing their employee travel programs.

Download whitepaper
A book about non-risk workatons.

Ready to transform your work-from-anywhere program?

See how WorkFlex can help your company offer compliant workations while eliminating administrative burden. Download our comprehensive guide to learn how leading companies like EGYM are managing their employee travel programs.

Download whitepaper

With WorkFlex, compliance is no longer a roadblock to offering
workations and business travel

Join hundreds of companies managing their work from abroad requests compliantly.

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Urban Sports Club logo
Enertrag logo
Idealo logo
London & Partners logo
Covestro logo
Sparkasse logo
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Otto group logo
IHK logo
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